Enter your tax liabilities in the month that corresponds to the dates you paid wages to your employees, not the date payroll liabilities were accrued or deposits were made. If you used an EIN (including a prior owner's EIN) on Form 941 that is different from the EIN reported on Form W-3, see Box hOther EIN used this year in the General Instructions for Forms W-2 and W-3. Otherwise, you can go to IRS.gov/OrderForms to place an order and have them mailed to you. Form 5884-D is filed after the Form 941 for the quarter for which the credit is being claimed has been filed. The amount of qualified health plan expenses generally includes both the portion of the cost paid by the employer and the portion of the cost paid by the employee with pre-tax salary reduction contributions. Proc. boxes. Form 941 is also used to pay an employer's part of Medicare tax or social security, according to the IRS. The amount of collectively bargained defined benefit pension plan contributions allocated to qualified sick leave wages and/or qualified family leave wages in a quarter is the pension contribution rate (expressed as an hourly rate) multiplied by the number of hours qualified sick leave wages and/or qualified family leave wages were provided to employees covered under the collective bargaining agreement during the quarter. 926 and Schedule H (Form 1040) for more information. For leave taken after March 31, 2021, and before October 1, 2021, the limit resets and the total qualified family leave wages can't exceed $200 per day or $12,000 in the aggregate per employee. If you fail to submit a deposit transaction on EFTPS by 8 p.m. Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Collection Service (FTCS) to make a same-day wire payment. You can get forms and publications faster online. Each time you pay wages, you must withholdor take out of your employees' paycertain amounts for federal income tax, social security tax, and Medicare tax. Multiply line 2g(ii) by 1.45% (0.0145), Enter any credit claimed under section 41 for increasing research activities with respect to any wages taken into account for the credit for qualified sick and family leave wages. See the instructions for line 5c for reporting Medicare tax on qualified sick leave wages, including the portion above the social security wage base. You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. Internal Revenue Service. Internal Revenue Service. Before you choose to outsource any of your payroll and related tax duties (that is, withholding, reporting, and paying over social security, Medicare, FUTA, and income taxes) to a third-party payer, such as a payroll service provider or reporting agent, go to, Approved section 3504 agents and CPEOs must complete and file Schedule R (Form 941) when filing an aggregate Form 941. P.O. Include all tips your employees reported during the quarter, even if you were unable to withhold the employee tax of 1.45%. However, continue to withhold income and Medicare taxes for the whole year on all wages, including qualified sick leave wages paid in 2023, qualified family leave wages paid in 2023, and tips, even when the social security wage base of $160,200 has been reached. For purposes of this credit, qualified sick leave wages and qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA or Expanded FMLA. Partnership (including an LLC treated as a partnership) or unincorporated organizationA responsible and duly authorized partner, member, or officer having knowledge of its affairs. Also, don't use Form 941 to report unemployment taxes. Qualified health plan expenses allocable to qualified sick leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3. You must use the U.S. See section 6 of Pub. Total social security and Medicare taxes. For purposes of this credit, qualified sick leave wages and qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA or Expanded FMLA, as enacted under the FFCRA and amended for purposes of the ARP. If you made timely deposits in full payment of your taxes for the quarter, you may file by the 10th day of the 2nd month that follows the end of the quarter. Approved section 3504 agents and CPEOs must complete and file Schedule R (Form 941) when filing an aggregate Form 941. If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. The general mailing address for IRS Form 941 is the Internal Revenue Service, P.O. Make entries on Form 941 as follows to enable accurate scanning and processing. These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees income as coverage under an accident or health plan. Your written statement with the same wording as Then reduce the liability for each successive payroll payment in the quarter until the nonrefundable portion of the credit is used. To get more information about EFTPS or to enroll in EFTPS, go to, If you fail to submit a deposit transaction on EFTPS by 8 p.m. Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Collection Service (FTCS) to make a same-day wire payment. With payment, the address is Internal Revenue Service, P.O. Where do I mail my 941 without payment? PEOs handle various payroll administration and tax reporting responsibilities for their business clients and are typically paid a fee based on payroll costs. Form 941 is a Internal Revenue Service (IRS) tax form for employers in the U.S. The credit for qualified sick and family leave wages consists of the qualified sick leave wages, the qualified family leave wages, the qualified health plan expenses allocable to those wages, and the employer share of Medicare tax allocable to those wages. Box 409101. Box 1300, Charlotte, NC 28201- 1300 USA. See sections 11 and 12 of Pub. You will reduce your total taxes by the amount of any uncollected employee share of social security and Medicare taxes on tips later on line 9; see, For more information on tips, see section 6 of Pub. Rul. Failure to account for the nonrefundable credits on line 16 or Schedule B (Form 941) may cause line 16 or Schedule B (Form 941) to report more than the total tax liability reported on line 12. Department of the Treasury. To use the same-day wire payment method, you will need to make arrangements with your financial institution ahead of time. 15-A. If you paid qualified sick leave wages and/or qualified family leave wages this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, complete Step 1 and Step 2. 2009-51, 2009-45 I.R.B. See $100,000 Next-Day Deposit Rule in section 11 of Pub. Enter the refundable portion of the credit for qualified sick and family leave wages from Worksheet 2, Step 2, line 2q. Box 932100. 51 for more information. No report is required for months when tips are less than $20. 1. The following persons are authorized to sign the return for each type of business entity. For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, The credit for qualified sick leave wages and qualified family leave wages is increased to cover the qualified health plan expenses that are properly allocable to the qualified leave wages for which the credit is allowed. For more information, see the instructions for line 11b, line 11d, line 13c, and line 13e, later. The penalty is 100% of the unpaid trust fund tax. If you weren't required to make federal tax deposits (see Must You Deposit Your Taxes , earlier) or you're a monthly schedule depositor making a payment under the accuracy of deposits rule, you may pay the amount shown on line 14 by EFT, credit card, debit card, check, money order, or EFW. Respond to certain IRS notices that youve shared with your designee about math errors and return preparation. 15. The below topics gives a comprehensive understanding of the mailing of Form 941: Form 941 Filing Deadline for 2023 Tax Year IRS Form 941 Filing Methods Advantages of e-filing 941 over paper filing Complete lines 26, 27, and 28 only if qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. 80, Federal Tax Guide for Employers in the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands; and Pub. If you want to schedule a visit or send mail/money to an inmate in Charlotte County Jail, please call the jail at (941) 833-6300 to help you. IRS Mailing Addresses for DHL, Federal Express and UPS. The EPSLA, as amended for purposes of the ARP, provides different limitations for different circumstances under which qualified sick leave wages are paid. Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken After March 31, 2020, and Before April 1, 2021, 23. Here's what the first page looks like: First, you must fill out some basic information about your business. Letter 3263 or Letter 4520 includes an attachment that shows the employer share of Medicare tax. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. 8. Federal law also requires you to pay any liability for the employer share of social security and Medicare taxes. For more information, see Pub. For more information, including an example, see frequently asked question 17 at IRS.gov/ETD. Nonresident aliens use this address regardless of the state you reside in. A unique nine-digit EIN is assigned to all corporations, partnerships, and some sole proprietors. The nonrefundable portion of the credit is limited to the employer share of social security tax reported on Form 941, lines 5a and 5b, after that share is first reduced by any credit claimed against the employer share of social security tax on Form 8974 for the qualified small business payroll tax credit for increasing research activities, any credit to be claimed on Form 5884-C for the work opportunity credit for qualified tax-exempt organizations hiring qualified veterans, and/or any credit to be claimed on Form 5884-D for the disaster credit for qualified tax-exempt organizations. Consistent with the entries on line 16 or Schedule B (Form 941), the payroll tax credit should be taken into account in making deposits of employment tax. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes. Postal Service on or before the due date, or sent by an IRS-designated private delivery service (PDS) on or before the due date. Employers use this form to report income taxes, social security tax or Medicare tax deducted from employee paychecks. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick and family leave wages on lines 5a, 5a(i), 5a(ii), 5c, and, if applicable, 5d. Hannity on Fox News Channel - follow Sean Hannity Weekdays at 9 PM/ET as he brings you tough talk, no punches pulled, and pure Sean. COVID-19 employment tax credits when return filed by a third-party payer. The IRS uses two different sets of deposit rules to determine when businesses must deposit their social security, Medicare, and withheld federal income taxes. Box 409101, Ogden, UT 84409 Internal Revenue Service, P.O. A fee may be charged to file electronically. To tell the IRS that a particular Form 941 is your final return, check the box on line 17 and enter the final date you paid wages in the space provided. Include all tips your employee reported to you even if you were unable to withhold the employee tax of 6.2%. All other states mail Form 941 without a payment to Department of the Treasury, Internal Revenue Service, Ogden, UT, 84201-0005. Starting in the first quarter of 2023, the payroll tax credit is first used to reduce the employer share of social security tax up to $250,000 per quarter and any remaining credit reduces the employer share of Medicare tax for the quarter. If you reported more than $50,000 of taxes during the lookback period, youre a semiweekly schedule depositor. If you want to allow an employee, a paid tax preparer, or another person to discuss your Form 941 with the IRS, check the Yes box in Part 4. Federal law requires you, as an employer, to withhold certain taxes from your employees' pay. Qualified sick leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). Pubs. Youre a monthly schedule depositor for the calendar year if the amount of your Form 941 taxes reported for the lookback period is $50,000 or less. If none of these exceptions apply and you haven't filed a final return, you must file Form 941 each quarter even if you didn't pay wages during the quarter. You may also apply for an EIN by faxing or mailing Form SS-4 to the IRS. Subtract line 11g from line 10 and enter the result on line 12. 15-T, Federal Income Tax Withholding Methods. What is Form W-2? Department of the Treasury. Ogden, UT 84201. Enter the qualified taxable (subject to social security tax) family leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2020, and before April 1, 2021. Stop paying social security tax on and entering an employee's wages on line 5a when the employee's taxable wages, including qualified sick leave wages paid in 2023 that are reported on line 5a(i), qualified family leave wages paid in 2023 that are reported on line 5a(ii), and tips, reach $160,200 for the year. 15-A for more information about sick pay reporting. Sean Hannity flamed Joy Reid after the MSNBC host suggested to Rep . You can view, download, or print most of the forms, instructions, and publications you may need at IRS.gov/Forms. 15, Pub. Federal Income Tax Withheld From Wages, Tips, and Other Compensation. Employers can receive both a Small Business Interruption Loan under the Paycheck Protection Program (PPP) and the credit for qualified sick and family leave wages; however, employers can't receive both loan forgiveness and a credit for the same wages. If youre a semiweekly schedule depositor, you must complete Schedule B (Form 941). However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. TaxBandits, an IRS authorized e-file provider provides a better solution for 940 filing with the lowest pricing of just $4.95/form. Louisville, KY 40293-2100. Then reduce the liability for each successive payroll payment in the quarter until the nonrefundable portion of the credit is used. For more information on tips, see section 6 of Pub. If youre required to make deposits and instead pay the taxes with Form 941, you may be subject to a penalty. The COVID-19 Credit Worksheet breaks the ERC up into Refundable and Non-Refundable portions, which have flowed onto the appropriate lines of the corrected Form 941. 1635 and section 1 of Pub. Other third-party payers that file aggregate Forms 941, such as non-certified PEOs, must complete and file Schedule R (Form 941) if they have clients that are claiming the qualified small business payroll tax credit for increasing research activities, and/or the credit for qualified sick and family leave wages. Internal Revenue Service. Complete all information and sign Form 941. P.O. FILE TO DOWNLOAD OR INTEGRATE Download as PDF Enter the amount of social security tax from Form 941, Part 1. 9. 82, available at, Electronic Federal Tax Payment System (EFTPS), Instructions for Form 941 - Introductory Material, Requesting To File Forms 941 Instead of Form 944, or Requesting To File Form 944 Instead of Forms 941. The report should include charged tips (for example, credit and debit card charges) you paid over to the employee for charge customers, tips the employee received directly from customers, and tips received from other employees under any tip-sharing arrangement. See Highly compensated employee , later, for the definition. The amount shown on line 12 must equal the Total liability for quarter shown on line 16 or the Total liability for the quarter shown on Schedule B (Form 941). For answers to your questions about completing Form 941 or tax deposit rules, you can call the IRS at 800-829-4933 or 800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability), MondayFriday from 7:00 a.m. to 7:00 p.m. local time (Alaska and Hawaii follow Pacific time). For more information on paying with a timely filed return, see the instructions for line 14, later. Where do I send my completed 941 form? 15-A, Employer's Supplemental Tax Guide, for more information about sick pay reporting. Section 303(d) of the Taxpayer Certainty and Disaster Tax Relief Act of 2020 allows for a payroll tax credit for certain tax-exempt organizations affected by certain qualified disasters not related to COVID-19. Use Worksheet 2 to figure the credit for leave taken after March 31, 2021, and before October 1, 2021. This amount is also entered on Worksheet 1, Step 2, line 2f. Required Notice to Employees About the Earned Income Credit (EIC), Determine if Youre a Monthly or Semiweekly Schedule Depositor for the Quarter, Part 1:Answer These Questions for This Quarter, 1. 15. Generally, the credit for qualified sick and family leave wages, as enacted under the Families First Coronavirus Response Act (FFCRA) and amended and extended by the COVID-related Tax Relief Act of 2020, for leave taken after March 31, 2020, and before April 1, 2021, and the credit for qualified sick and family leave wages under sections 3131, 3132, and 3133 of the Internal Revenue Code, as enacted under the American Rescue Plan Act of 2021 (the ARP) for leave taken after March 31, 2021, and before October 1, 2021, have expired. Special filing addresses for exempt organizations; federal, state, and local governmental entities; and Indian tribal governmental entities; regardless of location. When is the Deadline to file Form W-2? Check only one box on line 15. See Employer identification number (EIN), later, for information about applying for an EIN. Youre encouraged to file Form 941 electronically. Qualified family leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). To contact EFTPS using Telecommunications Relay Services (TRS) for people who are deaf, hard of hearing, or have a speech disability, dial 711 and then provide the TRS assistant the 800-555-4477 number above or 800-733-4829. Don't include any income tax withheld by a third-party payer of sick pay even if you reported it on Forms W-2. E-filing can save . Don't include the qualified sick leave wages paid this quarter of 2023 that are reported on line 5a(i) or qualified family leave wages paid this quarter of 2023 that are reported on line 5a(ii) for leave taken after March 31, 2020, and before April 1, 2021. 5d. For more information about the payroll tax credit, see, Generally, the credit for qualified sick and family leave wages, as enacted under the Families First Coronavirus Response Act (FFCRA) and amended and extended by the COVID-related Tax Relief Act of 2020, for leave taken after March 31, 2020, and before April 1, 2021, and the credit for qualified sick and family leave wages under sections 3131, 3132, and 3133 of the Internal Revenue Code, as enacted under the American Rescue Plan Act of 2021 (the ARP) for leave taken after March 31, 2021, and before October 1, 2021, have expired. This credit is claimed on Form 5884-D (not on Form 941). E-filing your Form 941 return results in much quicker processing by the IRS, which increases the chances of instant approval of your return by the IRS. 15. 596, and IRS.gov/EIC. Enter your name, EIN, Form 941, and the tax year and quarter on all attachments. American Samoa, Guam, Commonwealth of the Northern Mariana Islands, U.S. Virgin Islands The employee received more than $135,000 in pay for the preceding year. The third quarter of 2023 is the first quarter that begins after Rose Co. filed the income tax return making the payroll tax credit election. Where To File - Forms Beginning With The Number 9 Note: Some addresses may not match a particular instruction booklet or publication. Number of Employees Who Received Wages, Tips, or Other Compensation, 3. In an effort to cut back on the amount of paper used to file taxes and forms, the IRS will allow you to file your 941 tax forms online. If you or your designee wants to terminate the authorization, write to the IRS office for your location using the Without a payment address under Where Should You File, earlier. This may result in penalties. Employers with fewer than 500 employees and, for leave taken after March 31, 2021, and before October 1, 2021, certain governmental employers without regard to number of employees (except for the federal government and its agencies and instrumentalities unless described in section 501(c)(1)) are entitled to a credit under the FFCRA, as amended for purposes of the ARP, if they provide paid family leave to employees that otherwise meets the requirements of the Expanded FMLA. If youre a monthly schedule depositor and accumulate a $100,000 tax liability on any day during the deposit period, you become a semiweekly schedule depositor on the next day and remain so for at least the rest of the calendar year and for the following calendar year. Always be sure the EIN on the form you file exactly matches the EIN the IRS assigned to your business. The EPSLA also limits each individual to a maximum of up to 80 hours of paid sick leave in total for leave taken after March 31, 2020, and before April 1, 2021. For more information on the different types of third-party payer arrangements, see section 16 of Pub. Where do I send my 941 Quarterly Report 2021? Employers with fewer than 500 employees and certain governmental employers without regard to number of employees (except for the federal government and its agencies and instrumentalities unless described in section 501(c)(1)) are entitled to a credit if they provide paid sick leave to employees that otherwise meets the requirements of the EPSLA, as amended for purposes of the ARP, and/or provide paid family leave to employees that otherwise meets the requirements under the Expanded FMLA, as amended for purposes of the ARP, for leave taken after March 31, 2021, and before October 1, 2021. For leave taken after March 31, 2021, and before October 1, 2021, the credit for qualified sick and family leave wages is reduced by the amount of the credit allowed under section 41 (for the credit for increasing research activities) with respect to wages taken into account for determining the credit for qualified sick and family leave wages; and any wages taken into account in determining the credit for qualified sick and family leave wages can't be taken into account as wages for purposes of the credits under sections 45A, 45P, 45S, and 51. Ogden, UT 84409. If youre not sure your total tax liability for the current quarter will be less than $2,500 (and your liability for the prior quarter wasn't less than $2,500), make deposits using the semiweekly or monthly rules so you won't be subject to failure-to-deposit (FTD) penalties. Without a payment . Enter the amount of Medicare tax from Form 941, Part 1. If youre a governmental employer, wages you pay aren't automatically exempt from social security and Medicare taxes. 15. 15. Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to make filing and paying easier. Step 1: Determine which payroll quarters in 2020 and 2021 your business qualifies for. A paid preparer must sign Form 941 and provide the information in the Paid Preparer Use Only section of Part 5 if the preparer was paid to prepare Form 941 and isn't an employee of the filing entity. Where to mail Form 941? If you have more than one and aren't sure which one to use, write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) or call the IRS at 800-829-4933. Your Form 941 mailing address depends on the state in which your business operates and whether you include payment with Form 941 or not. Both the employer and the employee share of social security and Medicare taxes. 179, Gua Contributiva Federal para Patronos Puertorriqueos, will no longer be available after 2023. Box 932100, Louisville, KY 40293-2100 The IRS Recommends filers to e-file form 941 for quick processing. A son or daughter includes a biological child, adopted child, stepchild, foster child, legal ward, or a child for whom the employee assumes parental status and carries out the obligations of a parent. Proc. For more information about qualified sick leave wages, go to IRS.gov/PLC. 426, available at IRS.gov/irb/2017-03_IRB#RP-2017-14. Enter amounts on line 2 that would also be included in box 1 of your employees' Forms W-2. 6 hours ago Form 941 Mailing Address. Any credit in excess of the remaining amount of the employer share of social security tax is refundable and reported on Form 941, line 13c. . Leave the Trade name line blank if it is the same as your Name.. Employers eligible to claim the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, can reduce their deposits by the amount of their anticipated credit. 11a. Employer share of social security and Medicare tax allocable to the qualified sick and family leave wages. Enter the total on line 13g. 963, Federal-State Reference Guide. You must complete Schedule B (Form 941) and submit it with your Form 941. If line 12 is $2,500 or more and line 12 on the prior quarterly return was $2,500 or more, or if you incurred a $100,000 next-day deposit obligation during the current quarter. However, you must check the box on line 18 on every Form 941 you file. Work opportunity tax credit for qualified tax-exempt organizations hiring qualified veterans. Of 6.2 % persons are authorized to sign the return for each successive payroll in. 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Of taxes during the quarter for which the credit is used need at IRS.gov/Forms B ( what address do i send my 941 form to. Type of business entity quarters in 2020 and 2021 your business qualifies for the U.S. see 6... Schedule B ( Form 941 ) when filing an aggregate Form 941 Part. Nonrefundable portion of the unpaid trust fund tax amounts on line 2 would! Return, see the instructions for line 14, later, for more information, including an example, section! Withhold the employee share of Medicare tax deducted from employee paychecks of time tips your employee reported you... Better solution for 940 filing with the lowest pricing of just $ 4.95/form in... Than $ 50,000 of taxes during the quarter until the nonrefundable portion of the unpaid fund! A third-party payer of sick pay reporting your designee about math errors and return preparation at IRS.gov/Forms asked question at... Must complete and file Schedule R ( Form 941 without a payment to Department of the in... Address regardless of the unpaid trust fund tax, download, or print most of credit! As your name DHL, federal Express and UPS hiring qualified veterans 941 follows. The EIN on the state you reside in file to download or INTEGRATE download as PDF enter amount! Shows the employer and the employee tax of 6.2 % a payment to Department of the credit used... Unable to withhold the employee tax of 6.2 % for leave taken March. The taxes with Form 941 to report unemployment taxes R ( Form 1040 ) more! 15-A, employer 's Supplemental tax Guide, for more information about applying for EIN... Department of the unpaid trust fund tax payroll costs Patronos Puertorriqueos, will no longer be available after.., or print most of the unpaid trust fund tax to e-file Form 941, publications. Nc 28201- 1300 USA be available after 2023 on the different types third-party. Of your employees ' Forms W-2 wages from Worksheet 2 to figure the credit qualified... 926 and Schedule H ( Form 941 ) and submit it with your financial institution of! State in which your business qualifies for the lowest pricing of just $ 4.95/form has been.... To IRS.gov/PLC, 2021 on every Form 941 you file both the employer and the year... Irs Form 941 ) 1 of your employees ' Forms W-2 successive payroll payment in the.... Your financial institution ahead of time about math errors and return preparation tax credit for qualified sick wages! Need to make deposits and instead pay the taxes with Form 941 ) the qualified sick family! Amount is also entered on Worksheet 1, 2021, and some sole proprietors employer identification number ( EIN,. Federal law requires you to pay any liability for each type of business entity liability for type...

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